Through the SuperKey you can program keys and access special features as the following:
Phonebook, Call Forwarding, Personal Keys, Timed Reminder, Advisory Messages,
Do Not Disturb, Ringer Adjustment, Set Password (is not an available feature), and
Language.
Phonebook
The Phonebook feature provides the internal extension of an individual or department.
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1
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With your handset on hook, press SoftKey under word Phonebook.
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2
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Enter desired last name (use arrow SoftKeys to move spaces where letters occupy the same key).
For example-
To spell HAYES- Press Number 4 two times for H (H is in the second position on this key so you press this key twice); Number 2 one time for A; Number 9 three times for Y; Number 3 two times for E; and Number 7 four times for S
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3
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With your handet on hook, press Lookup.
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4
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Press Next for other names of similar spelling.
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5
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Press Call to place a call to that person.
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6
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Press SuperKey to display the message.
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Call Forwarding
You can Call Forward your prime line calls to another internal extension. This should only be
selected when you need to answer an important call at another location. Otherwise, let your
calls go to voice mail. An asterisk (*) appears at the end of the display and a black triangle
appears next to your prime line as a reminder that the Call Forward option is turned on.
The available forwarding options and procedures are noted below:
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- No Answer (External & Internal calls)
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- I'm Here (from another telephone where you set-up the feature)
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To Set-up Call Forwarding at your extension
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1
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With your handset on hook, press SuperKey.
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2
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Press the blue SoftKey below the word No (until Call Forwarding appears in the display).
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3
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Press the blue SoftKey below the word Yes (Always).
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4
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Press the blue SoftKey below the word Next (until desired Call Forwarding option is noted).
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5
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Press the blue SoftKey below the word Review.
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6
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Press the blue SoftKey below the word Program.
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7
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Enter destination number at the TO: prompt (press arrow SoftKey to correct errors).
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8
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Press the blue SoftKey below the word Save.
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These instructions note how to activate the Always option. Follow the same prompts to set Always, Busy, or No Answer Call Forwarding options.
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To turn-on or off Call Forwarding at your extension
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1
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With your handset on hook, press SuperKey.
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2
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Press the blue SoftKey below the word No (until Call Forwarding appears in the display).
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3
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Press the blue SoftKey below the word Yes (Always).
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4
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Press the blue SoftKey below the word Next (until desired Call Forwarding option is noted).
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5
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Press the blue SoftKey below the word Review (current programming is displayed).
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6
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Press the blue SoftKey below the word Change.
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7
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Press the blue SoftKey below the word TurnOn or TurnOff (to activate or deactivate selected Call Forwarding option).
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8
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SuperKey to return to normal display.
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Set-up Call Forwarding from another extension (I'm Here)
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1
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With your handset on hook, press SuperKey.
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2
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Press No (until Call Forwarding appears in the display).
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3
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Press Yes (Always).
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4
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Press Next (until desired I'm Here appears in the display).
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5
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Press Yes.
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6
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Enter your extension number at the FR: Prompt. (press arrow Softkey to correct errors).
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7
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Press Save.
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Cancel Call Forwarding from Another Extension
At telephone where feature was activated press #65 and follow instructions in display.
Personal Keys/Speed Call
Telephone numbers you frequently dial can be saved on an unassigned Personal key (grey button).
They are located in the same area as your telephone extension. A "speed call" key eliminate your
dialing the number every time.
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1
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With your handset on hook, press SuperKey.
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2
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Press the blue SoftKey below the word Yes.
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3
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Press the desired Personal Key.
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4
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Press Change (Speed Call appears in the display).
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5
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Press the blue SoftKey below the word Yes.
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6
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Dial the number to be saved (if it is an outside number insert 9, 1, area code, and the number- you cannot insert your long distance account code).
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7
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Press the blue SoftKey below the word Priv (if you do not want the number to show when it is activated).
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8
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Press the blue SoftKey below the word Save.
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9
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Press SuperKey to exit.
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These same instructions can be used to overwrite an old speed dial number.
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Advisory Messages
The Advisory Messages is a means to alert internal callers with a display Superset 420 of your
activities. Optional messages include the following: Out to lunch, In a meeting, Back in five,
On vacation, In building, At home, In class, and Away from desk.
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1
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With your handset on hook, press SuperKey.
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2
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Press No until Advisory Messages appears.
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3
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Press Yes.
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4
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Press Next until you see the desired message.
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5
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Press the blue SoftKey below the word TurnOn to activate the message.
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6
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Press SuperKey to display the message.
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Follow the same procedures to deactivate the message- select TurnOff.
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When activated, this message will only appear when someone dials your personal extension.
If you have other extensions on your telephone, the names assigned to those extensions will
continue to appear.
Ringer Adjustment
To change the volume of the ringer press the Volume Tone key up or down while the telephone
is ringing. You can also change the pitch, tone or volume of the ringer from the telephone.
Other available features, but consider Voice Mail options instead
The following are other program features. However, I suggest you use voice mail options
because it provides you and the community a more efficient means to conduct business if
you are not immediately available.
Do Not Disturb
Do Not Disturb prevents your telephone from ringing. However, when this feature is activated
your call is directed to the Console. THIS IS NOT ADVISED. If you must prevent your
|telephone from ringing in your office, lower the volume down or Call Forward your line to
Voice Mail (2100).
Timed Reminder
Timed reminder will ring your telephone at a prearranged time (much like an alarm clock).
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Consider using Voice Mail
A better means for reminding you of an important activity is through voice mail. When you
use the Future Delivery option you can record a message and have it sent to you sometime
in the future. This is a better option for reminding you to do something than having your
telephone ring once and to not remember that you set it to remind you of something.
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