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Room Setup and Furniture
If your event requires a special room setup, please use one of the descriptions listed below. Specific setup instructions and an accurate diagram are essential parts of the event planning process.
Note: A diagram is required for room setups in the Steifel Reading Room, Wellington Center Dining Room, Conference Rooms A & B, 1st Floor Cafeteria, and Student Lounge. Please include ALL items needed on your diagram.
A copy of your final instructions and accurage diagram must be submitted to the Office of Special Events not less than 10 business days in advance of your meeting/event. Please remember that Maintenance staff schedule their duties more than a week in advance, and therefore may not be able to accommodate last-minute setup changes on the day of your event.
Room Setup Description Types:
- Banquet Style
- Used for breakfasts, lunches, dinners
- Round tables are set up with 8-10 chairs per table.
- Classroom Style
- Used primarily when guests need a writing surface.
- Tables and chairs are arranged in rows, facing a speakers' table and/or podium.
- Lecture/Theater Style
- Used for lectures, guest speakers, performances.
- Chairs are arranged in rows facing a podium or stage.
- Reception Style
- Used for stand-up gatherings such as cocktail parties.
- Open space, no furniture.
- A few chairs are optional. Rectangular banquet tables are used for food and beverage service.
- Optional rental: cocktail tables.
- Square Table or Rectangular Table Style
- Used for meetings.
- Banquet tables set up as a square or rectangle with an opening in the center and chairs around the perimeter.
- U or T Shape
- Used for meetings.
- Banquet tables set up in a U or T shape.
- Chairs can be set up only on the outside, or inside and outside the configuration.
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